The Office of Finance & Administration supports the academic, research and service missions of the college. We are responsible for personnel and financial management for the college, including financial reporting, facilities management, purchasing, payroll and grant management.
We are located in Room 123 of the Wethington Building.
Miriam Gillies
Financial Analyst
Miranda Graham
Financial Analyst
Christa Jennings
Faculty and HR Administrator
Denise McCarthy
Assistant Dean of Operations
Julie Poole, MBA
Business Officer
Marie W. Poole
Financial Analyst
Business Office Forms
University Procedures
Purchasing Cheat Sheets
- How to Place Food Orders
- How to Place Supply Orders
- How to Place Technology Orders
- How to Complete the Independent Contractor Process/Scope of Work
- How to Complete Research Subject Payment Process
- How to Complete an Employee Reimbursement (NOT travel)
- Tips for Purchasing Promotional Items (T-shirts, Ink Pens, etc.)
- How to Place a UK Catering Order
- How to Process a Payment Works Application
Purchasing Forms
CHS Purchasing Forms
UK Purchasing Forms
All of the following forms are located on the UK eForms website.
- Employee PERNER Vendor form
- Honorarium Payment Form
- Independent Contractor Scope of Work
- Request for Employee Reimbursement and Invoice (Not Travel)
- Single-Sole Source Justification Form
- Student Payment - Payment on Behalf of Student Form (PBS)
- Worker Status Evaluation Form
Travel Policies & Procedures
Travel Forms
- Travel Reimbursement Form (overnight)
- Travel Authorization Form
- Day Mileage Reimbursement Form
- Enterprise Car Rental Form
- Travel Tips
- Air vs Auto Travel Expense Form (eForms Website)
- Overnight Travel Workflow
The University also has many useful forms on its eForms website.
Human Resources Forms, Policies and Procedures
University HR Policies
Forms
- Payroll Request Form
- Key Request Form
- Request for Staff Overtime
- Staff Overload Form
- Name Change Form
- Faculty/Staff Profile Update
- Photo/Video Consent Form
- Voluntary Student Information Form
- Emergency Contact Form
- UKID Badge Request Form
- Motor Vehicle Release
- Federal Work-Study Timesheet
- Local Tax Form
- Direct Deposit Authorization
- Advisor Recommendation for Academic Concern
Hiring New Employees
Hiring Part-Time Instructors
Hiring Graduate Research Assistants
- SOP Hiring Graduate Research Assistants
- Assistantship Overload Request Form
- GA Offer Letter Template
Hiring STEPs Employee
Hiring Student Workers
Volunteers
Hiring Federal Work Study Students
Staff Overtime and Overload
Staff Performance Reviews
Faculty Overload
Employee Payroll Resources
Resources for Employees
- Link Blue Activation and Email Setup
- How to Add/Update your Direct deposit Information
- How to Add/Update your Tax Withholding Information
- How to Record Working Time
- How to Submit a Leave Request
- How to Select Online W-2 Delivery
- How to Access Online W-2
- How to Access Leave Balance Statement
- How to Access Pay Statements
- How to Approve Working Time/Leave Requests
- How to Set Up A Delegate for Time Approval
- Process for Flex Time
Building Emergency Action Plan (BEAP)
- Building Emergency Action Plan (BEAP) Lexington campus
- Building Emergency Action Plan (BEAP) Hazard campus
- Building Emergency Action Plan (BEAP) SMRI
- Building Emergency Action Plan (BEAP) Child Development Center
Other Resources
Employee Education Program
Process for Staff Requesting Family Medical Leave
Request for a New Staff Position